Welcome to the third mycamp.rocks newsletter! Thank you for making the first one a success. That sound you heard recently was my jaw hitting the floor seeing that over 150 people have subscribed (not to mention reading on the website).
If you’re new here I try to be: (1) brief (2) target to organizers, speakers, and attendees (might not have tips every week for all three). I haven’t promised anything regarding ads or other content but I’ve left a spot BELOW ALL TIPS for misc things.
You can find this issue on the mycamp.rocks website: https://mycamp.rocks/issue-3
The last few tips have been lengthy so let’s keep this particular tip right to the point. At physical events, please a physical printed out Code of Conduct sign near the entrance(s) and/or registration table. They can’t be missed this way.
I don’t remember if this was done prior, but about five years ago at WordCamp Miami we did this and it was one of the biggest positive comments in our post-conference surveys. Adopted pretty quickly.
Remember that the sign should contain specific and clear instructions on how to report a Code of Conduct violation. Sometimes names and phone numbers for reporting can change – so often this sign is the last to be printed.
Future newsletters to cover some tips on dealing with Code of Conduct violations and related subjects. 🙂
Let’s talk about making your slides readable to (1) those with poor eyesight, even if they are sitting in the front row (2) those viewing the code your displaying on screen (3) those near the back of the room or livestream that might not see everything, but should at least see the headlines or most important ideas of your slides.
It’s hard to generalize here because your slides can contain anything, but still even in 2019 at major conferences I see some slides that either have a color scheme that doesn’t have high contrast (white text on a yellow background) OR show off code when the text doesn’t have enough contrast (clearly the speaker is showing a color scheme that matches what they personally use in their IDE when it’s 1.5 feet from their face).
Your slides can have a nice design, but readability is very important.
Unless you can confirm with the event organizers, don’t assume the display your slides will be will be “big enough”. Ask for the size of the room (so you know how far back the audience could sit), how many displays for your slides there are (some rooms have more than one for the people in the back or on the sides), and the size of those displays.
Before the conference, physically check and see how readable your slides are from a physical distance.
Finally, if possible, offer in advance downloadable slides for those who might be unable to see your slides well regardless of circumstances.
Not sure how some of you might take this tip, but here it goes: sponsors usually hate bringing swag back home with them. Perhaps you want to grab an extra shirt, gift for the kids back home, or have a non-profit that accepts donations? Find out when the sponsors typically “start shutting down” (usually in the afternoon on the last conference day). You might be surprised how many extra swag items they might be willing to part with. Then it’s just a matter of getting that stuff home. 🙂
Misc. Stuff 🤷♂️
These tips were written and/or gathered by David Bisset, someone who’s been helping organizing conferences (such as WordCamp Miami, but others too) and meetups for over a decade. He’s still learning so share any of your tips and it might be included in a future newsletter.